As previously published on 1/22/21 in Mediapost 

by Scott Gillum
Estimated read time: 5 Minutes

With the rollout of the Covid vaccine, companies are predicting that employees will begin returning to offices in mass during late spring or early summer; but will they? 

Due to office modifications required for greater distance between desks, along with other adaptations for protection, workers expect that their office schedule will alternate to allow for capacity constraints. The expectation is that they will be in the office every other day, with many hoping for 3 days at home and 2 days in the office, according to a recent survey in the Wall Street Journal. 

This schedule may appeal to convenient wisdom but it seems to ignore what we learned about how employees really want to work. 

Covid flipped the script on the work environment. Once, remote working was the exception and it has now become the rule, with the added challenge for many of online schooling for children. Houses were, and continue to be packed with family and for many, chaos rules the day. 

At the end of 2020, we set out to figure out how Covid had impacted the lives of our talent network, in particular, how they are balancing work with the new demands of being remote, especially, those who are working parents.

Our Workday Study, completed in December, provided unique insights into how people got work done in “new normal.” Our model uses independent talent (contractors, freelancers, etc.), which gives our talent the autonomy to make their own hours.  

As a result, they could openly share how they work, in a large part because they don’t have to worry about “business norms” regarding a “standard” work week or meeting a manager’s expectations on productivity. 

Survey participants were asked to record their time using a color coded system. Green indicated time dedicated to their personal time, red to their professional, and yellow a blending of the two. All time was captured in a shared document enabling us to view how their days compared with others.  

The first finding was that there is no such thing as a typical workday. No two people worked identical days. The second insight was that our days are long (17.5 hrs), with 6.4 hours dedicated to work, 6 hours to “life” and the remaining 5 hours to blending the two. 

What may be most interesting is what we termed the “Power Hours.” The time blocks that fully focus on work. Two segments of the day were consistent across the group —  9:30 am to 12 pm and 1pm to 3:30 pm. What was interesting is how it varied by working parent based on the age of their children. 

Parents with children under 10 started their work days later in the morning. Parents of children over 10, tended to wrap up their days earlier. Drilling down, we found parents of elementary school children needed time to get them ready for the day (off to daycare, set up for online classes, etc.). Parents with older children were often transporting their children to lessons (music, dance, etc) or practices (soccer, lacrosse, etc.).  

This insight presents an opportunity to create different “office hours.” Instead of alternating days, organizations could alternate “power hour” shifts during the day.  This could provide efficiency benefits of allowing workers to shorten commute times by avoiding rush hour, with the additional benefit of a schedule that meets the personal needs as parents. 

By offering mornings shifts for parents of older children, and afternoons for parents of young children can not only control for capacity issues. but also, provide better work-life balance for employees.

If we’ve learned anything from the last year it’s that we need to be adaptable. Flexibility, adaptability and perseverance were, and are, critical to getting through this difficult time. The pandemic gave us a glimpse into work from a different perspective. We gained insight into how people balance life and work, instead of the other way around. 

We’ve also learned that a person’s work schedule is as unique as they are. It’s now time to use these insights to advance how we think about productivity, the environment that enables it and how it aligns to the needs of the employee. This is an opportunity to evolve the workplace, and our traditional view of a workday, and workweek. 

The post How The Pandemic Revealed the Way We Really Want to Work appeared first on Carbon Design.

by Katie Weisz
Estimated reading time: 1 minute 

Scott had the pleasure of sitting down with author Carlos Hidalgo to discuss his new book, The UnAmerican Dream. The book talks about Carlos’ “journey to entrepreneurial triumph, and the simultaneous path to rock bottom.” 

Carlos describes the book as being more than just business, but a book for those that want to reassess personal and professional relationships in today’s always connected, always ‘too busy’ world. 

When asked who the book was written for, Carlos stated, “I wrote it from the perspective of an entrepreneur and a business owner and a professional. But it’s really a book to say, stop. What is the frenzy for and reassess your personal and professional relationships and define success on your terms.”

In the interview clip, Scott and Carlos talk about his journey from being on the cusp of a divorce and hitting rock bottom, to his inspiration for the book when a LinkedIn post about why he was leaving his first agency helped him realize he wasn’t alone in his desire to get back to his true self. Carlos also talks very candidly about asking his wife to write a chapter in the book, sharing her story of the impact his ‘unhinged business pursuit’ had on their family. 

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The post Scott’s Interview with Author Carlos Hidalgo on “The UnAmerican Dream” appeared first on Carbon Design.

On Father’s Day weekend I found myself facing a dilemma. With our kids’ sports over for the season, an “all about Dad” weekend, and a perfectly beautiful day, I was hell-bent on seizing the moment. I had everything to do, and all day to do it. On our deck with my wife that morning, I discussed the endless possibilities of how to capture the day: biking, hiking, sightseeing, road-tripping, etc.

To my surprise, my wife said, “Why don’t you just enjoy the day?” Hence, the dilemma: What was the best way to do that? Was it by doing as much as possible, or by relaxing and enjoying my free time? My first instinct was to do as much as I could, so as to not “waste the day.” Trained to be task oriented, both from a busy work life and home life, I instinctively kicked into activity mode, never once considering relaxing and enjoying the day until my wife mentioned it.

It’s something that has stuck with me ever since. I’ve complained to my wife that our schedule leaves me exhausted on Mondays and that we needed to plan or do “less,” only to now realize that I was the problem all along. My inability to relax, even on vacations, had earned me the nickname of “Eager McBeaver” from my brother-in-law. Hopefully, it is also a term of endearment.

Searching for answers for reasons behind this hyperactive behavior, I went online. To my shock, I discovered that I was exhibiting “Type A” personality traits. I know many Type A people, and I would not describe myself as one, or at least I haven’t been acting like one. So how did I suddenly get this way?

Much has been written about how technology has changed our lives, allowing us to blend our professional and personal lives, and enabling us to do more in less time. And our children’s lives, especially as they grow older, are very busy. Yes, they were contributing factors, but neither could fully explain my change.

I came to the realization that my definition of a “good day” was now defined by how much I got done, and not necessarily by what I had accomplished. The daily routine dictated by a “to do” list, with the “speed of life” moving ever faster, wound me up like a toy soldier. My only consolation was that I was not alone in this feeling.

This perpetual state of motion leaves many of us with the inability to sleep. What the body doesn’t complete during the day, the mind tries to finish at night. And perhaps the tension in our jaw or back, or both, is not from stress, but rather from the cognitive dissonance in knowing that what we have become is not who we truly are.

The question is, how do we slow down the world, or maybe more simply, how do we slow down ourselves? After pondering this “state of being” for a while, it seems that there are four things driving this behavior:

• The No-Win List – First, we need to recognize that we are fighting a losing battle. Regardless of how many tasks are completed, there are always more. As a result, we feel no real sense of accomplishment, causing us to want to do even more, and/or assign tasks to others. Hence, my Type A tendencies and an inability to “turn off.”

• Time Is Our Enemy –  I realized that my training habits focused on going further in fewer minutes had spilled over to the rest of my life in trying to do more in less time. Years ago, I worked with a woman who was a single mother and an outstanding manager. I asked her what her secret was for balancing it all and getting so much accomplished. She said, “I’ve come to realize that there is only so much I can do in a day, and then there’s always tomorrow.” Sometimes I/we forget that there is a tomorrow.

• The Roses Have No Smell – They have no smell, because there is no time to smell them.  As a result, we need to create or find a way to recognize an accomplishment no matter how small, before habitually moving to the next task. An entire day could pass, and I would have no idea of what I did, one day would bleed into another. The only way to distinguish them was by the unique tasks that needed to be addressed that particular day.

• Autopilot Mode – This default setting can take us completely out of the present. It removes our ability to recognize the “little things” that matter or happen in daily life. It can also be hurtful or harmful to others.

So what did I do on Father’s Day? I slowed down and enjoyed the time. I stayed on the deck and read the paper in its entirety, watched a movie that I had only caught snippets of over the years, and went for a family bike ride with my head up, enjoying the sights—as opposed to staring at the bike computer to see how fast I was going.

I know now that some of us (me) take the “carpe diem” thing a little too seriously. A little less seizing of the day, and more enjoying it is the order of the day. Yes, technology has enabled us to cram more into a day, but we’re the ones who operate it. Our lives aren’t going to slow down, but maybe we can find ways to enjoy it more by recognizing the opportunities for small “accomplishments” in daily life.

Finding moments to hug our children is a small but important “win.” Taking the time to open the door for our wives before jumping in the car to race to a game or school event is a must. Celebrate a professional achievement, before moving on to the next task, after a job well done.

There will be days when I’ll fall back into seize mode, but I also know that when I start feeling like the toy soldier being so tightly wound, I can go back and read this again, and hopefully, take a little pressure off the spring.

The post Four Ways to Slow the ‘Speed of Life’ appeared first on Carbon Design.